- Date

Excel represents dates as sequential serial numbers, where January 1, 1900, is represented by the serial number 1. Each subsequent day increments the serial number by 1. This means that January 2, 1900, is represented by the serial number 2, and so on. - Time

Excel represents times as decimal fractions of a day. For example, noon (12:00 PM) is represented by 0.5, because it’s halfway through the day. Similarly, 6:00 AM is represented by 0.25, and 6:00 PM is represented by 0.75. Excel can handle times with precision down to fractions of a second. - Date and Time

When you work with both dates and times together, Excel combines the date serial number and the time fraction to represent a specific date and time. The whole number part represents the date, and the decimal fraction represents the time of day. For example, the`16/August/2023 3:00:00 PM`

has a numeric value of`45154.625`

.

## Date

Excel (by default) uses the `1900`

date system. This means the date `1 Jan 1900`

has an underlying numeric value of `1`

, `2 Jan 1900`

has a value of `2`

, and so forth. These values are called **serial values** in Excel, and they enable you to use dates in calculations. For any date after January 1, 1900, simply add the number of days to the serial value of January 1, 1900.

- January 1, 1900, is serial number
`1`

. - January 2, 1900, is serial number
`2`

. - January 3, 1900, is serial number
`3`

. - January 4, 1900, is serial number
`4.`

- And so on.

**Note:** Excel’s date system is based on the Windows system, so this method assumes you are using the Windows date system. If you’re using a Mac, Excel might use a different starting date (January 1, 1904, instead of January 1, 1900), which could affect the serial value calculation.

### Convert Date to Number (Serial Value)

The `TEXT`

function can be used to format dates as serial values. For example, `=TEXT(A1, "0")`

will display the date in cell `A1`

as an integer:

You can also use the

function to convert a text representation of a date into a serial number. For example:**DATEVALUE**

`=DATEVALUE("January 1, 1900")`

returns`1`

.`=DATEVALUE("January 2, 1900")`

returns`2`

.`=DATEVALUE("August 15, 2023")`

returns`45153`

.

### Convert Number to Date

After entering the number, make sure the cell format is set to display the result as a date. Here’s how you can do that:

- Select the cell with the number.
- Right-click and choose
`Format Cells`

or press`CTRL+1`

. - In the
`Number`

tab, select the`Date`

category. - Choose the desired date format.

By adjusting the cell format, you can easily convert a serial number back to a human-readable date in Excel.

## Time

Times are very similar, but Excel treats times as decimal fractions:

`12:00`

(noon) has a numeric value of`0.5`

because noon is halfway through the day.`18:00`

has a numeric value of`0.75`

because it is three-quarters of 24 hours.`24:00`

or`00:00`

has a numeric value of`1`

.

For example, the date and time `16/August/2023 3:00:00 PM`

has a numeric value of `45154.625`

, with the number after the decimal (`.625`

) representing the time, and the `45154`

representing the serial value for `16/August/2023`

.

### Convert “Date and Time” to Number (Decimal Fraction)

To see the numeric value of a date and a time, format the cell containing the value(date/time) as `General`

:

- Select the cell containing the date and time value.
- Right-click and choose
`Format Cells`

or press`CTRL+1`

. - Click the
`General`

tab, you’ll see the preview of the converted value under the`Sample`

section. - Click OK to apply the formatting.

### Convert Number (Decimal Fraction) to Time

You can use the Formatting Cells dialog box to format a decimal fraction as time. Excel stores time as a fraction of a day, where `1`

represents a full day, and `0.5`

represents half a day (12 hours).

If you have a decimal fraction representing a portion of a day (e.g., `0.25`

for `6:00 AM`

, `0.625`

for `3:00 PM`

, or `0.75`

for `6:00 PM`

), you can format it as a time using custom formatting. Here’s how:

- Select the cell with the number.
- Right-click and choose
`Format Cells`

or press`CTRL+1`

. - In the
`Number`

tab, select the`Time`

category. - Choose the desired time format.
- Click OK to apply formatting.

Now the decimal fraction will display as a time in the format you’ve selected. If the fraction represents a time that is not on the hour or half-hour mark, the minutes will be displayed accordingly.

## Date and Time

- How Date and Time Feature Works in Excel
- Calculate Date and Time
- Display Negative Time Values
- Count All Occurrence of a Specific Day in a Month or Two Dates
- Calculate Working Days and Holidays
- Determine Deadlines, Schedules, or Due Dates
- Show Total Time as Days, Hours, and Minutes
- Format Date and Time Values